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COMPLIANCE

Compliance

General Compliance

Commercial Invoice
A commercial invoice is required for almost all International Shipping. The commercial invoice should be printed on company letterhead and generally includes:

  • Name and address of shipper
  • Name and address of consignee
  • Name and address of importer (if different than consignee)
  • Origin of shipment
  • Description of shipment
  • Marks and numbers
  • Number of containers
  • Weight (net & gross)
  • Country of Manufacture
  • All Costs

Certificate of Origin
A Certificate of Origin may be requested by the importer or bank. Data must be in accord with other documents. Certificate must be certified by a recognized chamber of commerce, which requires an additional notarized copy for its files. The purpose of this certificate is to authenticate the Country of Origin.

Harmonized Tariff Schedule Goods are classified according to the international Harmonized Commodity Coding and Classification System (Harmonized System) which has been established by the World Customs Organization. The Harmonized System generally classifies goods based on their level of processing, with raw materials appearing early in the early chapters and highly processed goods in the later chapters. Virtually all countries base their tariff schedules on the Harmonized System, making it easier to conduct international trade.

USA HTS

International Air Waybill

International Ocean B/L

Manufacturer’s Statement

Proforma Invoice
A Proforma Invoice usually must be supplied for goods requiring pre-shipment inspection. This document states a commitment from the seller to sell goods to the buyer at specified prices and terms. It is used to declare the value of the trade. It is not a true invoice, because it is not used to record accounts receivable for the seller and accounts payable for the buyer.

Shipper’s Letter of Instruction

U.S.A.

Declaration for Free Entry of Unaccompanied Articles (Form 3299)

DPL
The Denied Party List (DPL) is maintained by the US BIS. The primary roles of BIS's Export Enforcement program are to prevent the illegal export of dual-use items before they occur; investigate and assist in the prosecution of violators of the Export Administration Regulations (EAR) and the Fastener Quality Act (FQA); and inform and educate exporters, freight forwarders, and manufacturers of their enforcement responsibilities under the EAR and FQA. There are heavy fines for doing business with a party on this list.

Entry Summary (Form 7501)

Entry / Immediate Delivery (Form 3461)

Form 2877 Declaration for Imported Electronic Products

Shipper’s Export Declaration (SED) and Instructions

Power of Attorney-Export

Power of Attorney-Import

Toxic Substance Control Act
Section 8(e) of the Toxic Substances Control Act (TSCA) requires U.S. chemical manufacturers, importers, processors and distributors to notify EPA within 30 calendar days of new, unpublished information on their chemicals that may lead to a conclusion of substantial risk to human health or to the environment. Some shipments may require certification that states that all chemicals comply with all applicable rules under the Toxic Substance Control Act.

Bangladesh

Certificates:
Sanitary:
Certificate required in regards to livestock, plants and or plant products. Also, a statement that all leaf tobacco is free of ephestia elutella or a statement to the effect that this organism does not exist in the country of origin.
Radiation: Required for dairy products, poultry and animals.
Fumigation: Required for clothing
Cleanliness: Required for Textile Import

Preshipment Inspection:
Required for all imports valued over $5000.00. Import Licenses are not required on most goods.

Cambodia

Certificates:
Sanitary:
Required for imports of live animals, plants, plant products and seeds.

Preshipment Inspection:
Required for imports of US$4,000 or more

Import License:
No import license is required, with the exception of firearms and pharmaceuticals.

Canada

Certificates:
NAFTA Certificate of Origin:
A NAFTA certificate of origin (form CF434) must be used. Certificates must be in the importer's possession prior to the shipment's arrival.

Sanitary:
Required for some fresh fruits and vegetables, seeds, say and straw, logs and/or lumber and certain live animals

Special Inspection Certificate:
Honeybees and dairy products require special certification

Import License:
Required Most for certain products such as certain drugs, agricultural items, steel products and textiles. Check with importer for more information and specifics.

China

Certificates:
Sanitary:
Required for all animals, plants, plant products and seeds.

Heat Treatment:
Required for packing materials from the United States.

Safety License:
Required for certain items and issued by the China Commodity Inspection Bureau. Check with importer for details and list of items.

Hong Kong

Certificates:
Health:
Shipments of agricultural products may require a sanitary certificate. Phytosanitary or health certificates, as appropriate, for plant products, livestock, meat products, frozen confections, and dairy.

Phytosanitary:
Required for plants, plant products, trees and seeds.

Import License:
Not required for most items. Some items do require a license, such as rice, veal and lamb, frozen poultry, frozen or chilled meat, pork, pesticides, radioactive materials, biological and chemical weapons, materials, medicines, pharmaceuticals, substances that deplete the ozone, digital computers, high-speed optical disk drives and communication systems with fiber optic capacity

Indonesia

Certificates:
Phytosanitary:
Required for vegetables and fruit, and seeds attesting to their healthy condition free from disease and also fit for consumption.

Health:
For import of meat, stating the slaughter of product complies with those of the Muslim practice issued. Authorized Islamic center in country of origin must legalize certificate. The date of slaughter, the kind of animal, and the average age of the animals must be given. Certificate testifies that the animals were inspected no more than 12 hours before and directly after slaughter. A licensed veterinarian must find the animals free from disease and fit for consumption.

Import License:
In general, no import licenses are required for most import transactions, but importers must have a valid registration number (TAPPI) from the Ministry of Trade and Industry.

Korea

Certificates:
Sanitary:
Shipments of agricultural products may require a sanitary certificate. Phytosanitary or health certificates, as appropriate, for livestock, meat products, and plant products.

Quarantine:
Meat, meat products, live animals, wool, fur, animal hair, livestock, raw hides and skins must follow procedure prior to entry into South Korea.

Free sale:
Required for pharmaceuticals, cosmetics, sanitary products and medical instruments. Must be issued by an authorized agency in the country of origin. For pharmaceuticals, the certificate must include the manufacturing date; manufacturer's name and address; lot, batch and control numbers; and expiration date.

Import License:
Not usually required.

Malaysia

Certificates:
Phytosanitary:
Required for vegetables and fruit, attesting to their healthy condition "free" from disease and also fit for consumption.

Health:
For import of meat, stating the slaughter of product complies with those of the Muslim practice issued. Authorized Islamic center in country of origin must legalize certificate. The date of slaughter, the kind of animal, and the average age of the animals must be given. Certificate testifies that the animals were inspected no more than 12 hours before and directly after slaughter. A licensed veterinarian must find the animals free from disease and fit for consumption. Certificate also needed for dairy, and egg products. Check with customer for specifics. Pork and port products require special certification stating the country where the goods originated is free from swine fever for 12 months before the pork was exported. For poultry, certification is required verifying that the poultry was exported from area free of velogenic disease, pathogenic avian influenza and new castle disease for at least 12 months before shipping date.

Import License:
Many goods require a specific license such as construction equipment, iron and steel, motor vehicles, explosives, foodstuffs, plants, and drugs. Primate imports prohibited. Chicken is restricted. Pornography, color photocopiers, and certain chemicals are prohibited.

Mexico

Mexico Commercial Invoice / International Bill of Lading:
NAFTA Certificate of Origin-Required for commodities claiming preferential tariff treatment and non-NAFTA shipments originating in the U.S. Number of copies required is determined by importer and must be in Spanish or English with Spanish translation. An authorized member of the export firm must sign the certificate of origin. All certificates must be notarized and certified by recognized chamber of commerce, which will keep one copy for its files.

Certificates:
Insurance:
If the shipment is FOB or consignment, insurance can be obtained outside of Mexico. Otherwise, this practice is not permitted.

Phytosanitary:
Required for all seeds imported into Mexico.

Health:
Required for furs, hides, skins, live animals and animal by-products. Must declare that the goods are of U.S. origin. An APHIS officer from the U.S. Dept. of Agriculture should countersign and validate the document.

Sanitary:
Four copies required for shipments of livestock and animal products, seeds, plants and plant products; issued by Dept. of Agriculture or competent state or municipal authorities. Must be notarized by a consulate.

Certificate of Free Sale:
States that the product is in free circulation in origin country. Required for alcoholic beverages, medicines and pharmaceuticals and cosmetics.

Preshipment Inspection:
All non-NAFTA imports will be inspected to verify country of origin. Check with customer.

Letter of Correction:
Four copies, in English or Spanish, one copy retained by consulate. Must be presented to consulate before arrival of shipment at the Mexican port of entry.

Physical/Chemical Analysis:
Required for foodstuffs and beverages, medicines and pharmaceuticals; and cosmetics from the health department with a description of goods, chemical data, microbiological standards, storage instructions, shelf life, date of manufacturer. Must be notarized, signed by chemist as valid, and translated on letterhead stationary.

Import License:
Very few items require an import license. Required for gasoline and machinery. Agricultural products and finished motor vehicles receive tariff rate quotas.

Myanmar

Trade Restricted

Netherlands

Certificates:
Health:
Signed by the official veterinary inspector at the place of origin and is required for shipments of meat, meat products, animal fats, ground bones, blood meal and fertilizers made from animal meal.

Sanitary:
Required for plants, animals, and their by products, dairy products, seafood. Check with customer for specifics.

Certificate of Free Sale:
State that product is in free circulation in origin country. Required for medicines and pharmaceuticals. Consular legalization required.

Certificate of Conformity:
A competent laboratory must state that the product is "to standard". Instructions in end user’s language must be included.

Import License:
Most items from the U.S. may be imported freely without an import license.

Philippines

Certificates:
Sanitary:
Required for the import of agricultural products. Check with customer for specifics. Have legalized by the Philippine Consulate.

Food/Drug Products:
Three copies. Certificate of brand name clearance and certificate of analysis may be required. Have legalized by the Philippine Consulate.

Import License:
Not usually required. Some goods, such as agricultural products require a license. Used clothing, ammunitions, narcotics and other such goods are restricted for reasons of health, safety and national security.

Singapore

Certificates:
Sanitary/Health:
Required for imports of animals, ornamental fish, birds, meat and meat-derived products. The latter also requires a meat inspection certificate and a method of processing certificate. NOTE: For chilled or frozen meat or poultry, the date of slaughter must be given on the export certificates and shown on their packages or containers. If the animals have been slaughtered on different dates, the first and last date of slaughter must be given. Check also with importer.

Inspection:
Required for animals, plants and plant products.

Phytosanitary:
Required for plants and their parts.

Alcoholic beverages:
Brandy and whiskey need to be accompanied by a certificate certifying their storage in wood for a period no less than three years.

Import License:
Singapore pursues a free trade policy with a general license. Very few goods are dutiable or under control. Therefore, most goods may be freely imported. However, import permits obtained from the Singapore Trade Development Board are required. Check with importer for more information.

Sri Lanka

Certificates
Health:
Required for livestock, signed by a veterinarian in the country of export.

Sanitary:
When imports do not originate in the U.S., a sanitary certificate is required. Also required for plants, baled cotton and cottonseeds and plants. Check also with importer.

Phytosanitary:
Must include the statement:
"The fruit and vegetables originated in areas free of fruit flies not known to exist in Sri Lanka," or "The fruit and vegetables have been treated in a manner approved by the director of agriculture of Sri Lanka to kill all fruit fly larvae."

Meat Inspection:
Required for meat or meat products; hermetically sealed, cooked, cured, or dried meat; intestines or other meat products in the form of sausage; rendered animal fats; and any other prepared or manufactured meat products.

Phytosanitary:
Must include the statement:
"The fruit and vegetables originated in areas free of fruit flies not known to exist in Sri Lanka," or "The fruit and vegetables have been treated in a manner approved by the director of agriculture of Sri Lanka to kill all fruit fly larvae."

Analysis:
Required for milk and milk foods.

Composition:
Required for textiles

Fumigation:
Required for used clothing, raw cotton and cottonseed. Goods will be disinfected at the border.

Import License:
Except for specified items and merchandise subject to controls for security or health purposes, import licenses are not required. If single transaction will not exceed SL R 700,000, pre-approval is not necessary.

Taiwan

Certificate:
Inspection:
Two copies are required for live plants and their products, and animals and their products. These imports also require a quarantine certificate. Check also with importer.

Free Sale:
Must be issued for imports of new-to-market drugs.

Shipping Restrictions:
Goods need to be carried by ship, directly from the country of production. Exceptions can be made. The majority of shipments must come by Taiwanese-flag vessels.

Import License:
Required for certain categories of commercial shipments. Most agricultural products require a license. Seek guidance from Board of Foreign Trade and customer. Valid for six months. Extensions may be available. Licenses are granted freely for permissible goods, such as raw materials, capital equipment, and other essential consumer goods.

Thailand

Certificate:
Sanitary:
Required for certain seeds, fruits and live animals. A federal phytosanitary certificate is required when importing many plants or plant products. Seek guidance from the ministry of Thai government for further specifics.

Free Sale Certificate:
Thai regulations require a "free sale certificate" be submitted to the Ministry of Public Health for export of all medical devices to Thailand. U.S. medical equipment must have a "certification of product for export" issued by the FDA and duly certified by the Royal Thai Embassy in Washington D.C., or by the American Embassy in Thailand.

Shipping Restrictions:
Government agencies must ship on Thai national flag vessels. Double duty will be charged if certain commodities are not shipped on the vessels described.

Import License:
Required for a few commodities. When required, are issued by Ministry of Commerce. Licenses are valid for three months. The Thai FDA must license foods and pharmaceutical importers. Check with customer for specifics.

Vietnam

Certificate:
Health:
Required for live animals, stating that they are free from brucellosis, tuberculosis and any other contagious diseases. Additional requirements may apply.

Sanitary:
Phytosanitary certificate is required for imports of fruits, vegetables, plants, and parts of plants. Must state that goods came from ceratitis capitata or medfly.

Free Sale Certificate:
Obtain certificate from the Food and Drug Administration for pharmaceutical goods. For processed foods, contact the Center for Food Safety and Applied Nutrition.

Compliance:
Telecommunications equipment should comply with International Telecommunications Union standards. Consult with importer.

Quality:
Consult importer in Vietnam for requirements

Other Documents:
Certificate of Laboratory Analysis; Certificate of Good Manufacturing Practice; Certificate of Hazard Analysis Critical Control Points; needed for all processed foods; must be submitted to Ministry of Health for approval.

Import License:
Any legally established company may import the products named in its business registration license. Some commodities, which include goods restricted for health and security reasons, firearms, ammunition, explosives and military equipment are prohibited. Additional items may be prohibited.

COMPLIANCE TOPICS

Navigating through import and export requirements can be difficult. The Speedmark team will guide you step by step through the requirements for your shipments, and will work with you to help you be compliant. Following are some helpful hints, to start you on the path.

For general informational purposes only. Due to the dynamic nature of international trade requirements requirements can change. Please check with your local government officials for specific and up to date requirements for your shipment.